Free tool
Wedding seating chart maker
Place everyone exactly where they’ll feel at home. Set up your tables, add your guests, then drag each one into place. Every table counts its seats for you. Free, unlimited, and no sign-up to start.
How to make a seating chart
A seating chart is the last big puzzle of wedding planning, and the one most couples do three times: once on paper, once in a spreadsheet, and once more the week before when the RSVPs settle. This tool is built for that final version. It counts seats, tells you when a table is full, and shows you who still needs a chair.
- 1. Set up your tables. Start with the head table and six round tables of eight, then rename, resize or add tables until they match the room. Capacity is per table, so a long family table can seat 14 and a sweetheart table can seat 2.
- 2. Add your guests. Type a name and a party size. One row can be a single guest, a couple or a whole household: a row uses as many seats as people in it. Paste from your RSVP list a line at a time if that's faster.
- 3. Drag guests onto tables. Drag a guest from Waiting to be seated onto a table, or use the Move to menu on any guest if you'd rather use the keyboard. Each table shows seats used and seats free as you go, and flags itself the moment it goes over capacity.
- 4. Check the gaps. Switch the highlight to Open tables to see where the free seats are, or Full tables to see what's done. The counters at the top tell you how many people still need a seat.
- 5. Print or save. Print the chart for your coordinator or caterer. Everything stays in this browser until you clear it. Save it to a free Linenfold account to share it with your partner and keep it in step with RSVPs.
A few things that make seating easier
Seat households, not individuals. Enter “The Okafor family” with a party of 4 instead of four separate rows. You’ll drag once, not four times, and the count stays honest if they later become 3.
Fill the head table and the parents’ tables first. They have the fewest options. Then work outward by group: one side’s family, the other side’s family, friends. Mixed tables are lovely, but leave them for people who already know at least one other person at the table.
Leave one open seat somewhere. A last-minute plus-one is easier to absorb when there’s a gap than when every table reads 8 of 8. The Open tables highlight shows you where that gap is.
Keep capacity real. If the venue says ten to a round and you know ten is a squeeze, set capacity to 9. The chart only knows what you tell it.
Once the tables are set, the rest of the final stretch is the caterer’s count, the vendor balances and the timeline. The budget calculator is a gentle place to start on the numbers, and a free Linenfold account keeps the chart, the guest list and the budget in one place for both of you. The seating chart stays free on every plan; see pricing for what Complete adds.
Questions couples ask
Is the seating chart maker really free?
Yes. Unlimited tables, unlimited guests, drag-and-drop and printing, with no account needed. The free plan in the app keeps all of that. Linenfold Complete adds seating that follows your RSVPs, a floor plan, auto-assign and clean downloads for a one-time price, never a subscription.
Do I need to sign up?
No. The chart lives in your browser and is saved automatically there. A free account lets you open it on another device, share it with your partner and connect it to your guest list.
How many people should sit at each table?
Most 60-inch round tables seat 8 comfortably and 10 at a squeeze. A 72-inch round takes 10 to 12. Long rectangular tables seat about one person per 24 inches of edge. Ask your venue for their standard before you finalise capacity.
What's the difference between a seating chart and a seating plan?
They're the same thing. Some venues and stationers call the large printed board at the entrance a seating chart and the caterer's table-by-table list a seating plan. This tool gives you the list; the app's Complete plan adds escort and place card downloads for the board.
Can a couple or a family share one row?
Yes. Set the party size to the number of people and the row takes that many seats. If a household later splits across two tables, add a second row and adjust the sizes.
What happens when a table goes over capacity?
The table is flagged with a warning icon and the number of seats over, so you can move someone, or raise the capacity if the venue can add a chair. Nothing is blocked; it's your call.
Can I print it or save it as a PDF?
Yes. Print opens your browser's print dialog, where you can choose a printer or Save as PDF. The free version adds a small Made with Linenfold line at the bottom.
Will my chart update when RSVPs change?
Not in the free tool, since it doesn't know your guest list. In the Linenfold app, a declined RSVP or a changed party size frees the seats and flags the table so you see what moved. That part comes with Complete.